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Company Secretarial Services Policy
PLEASE READ THIS LEGAL DISCLAIMER AND TERMS OF SERVICE CAREFULLY BEFORE ACCESSING OUR WEBSITE OR USING OUR SERVICES
You and Us
General information
Welcome to CENTRAL COURT (PRIVATE) LIMITED Law Firm E Corporate (“E Corporate”, "corporate.lk", "CENTRAL COURT (PRIVATE) LIMITED" the “Company,” “we,” “us,” and “our”). Formally, we are CENTRAL COURT. We provide our services (“Services”) online, including via our website at corporate.lk or any website owned by CENTRAL COURT (PRIVATE) LIMITED (collectively the “Website”), and other forms of communications such as email. Providing information on the Website also constitutes part of the Services.
We use the term “User” or “you” or “your” or “Visitor” or “Customer” to mean any past, current, or prospective customer of our Services as well as any visitor to the Website. These Terms apply to each Customer. There will be no fees for Customers to use the Services unless stated explicitly in these Terms or in other notices from CENTRAL COURT (PRIVATE) LIMITED to Customers such as information on the Website.
These Terms govern your access to and use of our Services. By accessing or using the Services (including accessing the Website), you agree to be bound by these Terms as if these Terms were signed by you in ink on a hard-copy agreement. We may also ask you to confirm that you agree to these Terms, including by taking particular actions, such as clicking a button labelled “I Agree” or “Buy Now” or using the Services. Any personally-identifiable information about you or anyone else may be stored on or through the Services (“Personal Data”). So long as you are a Customer, E Corporate hereby grants you permission to use the software (“Software”) included in the Website as part of the Services. Your right to use the Software is revocable by CENTRAL COURT (PRIVATE) LIMITED, and is not sublicensable. Moreover, the Software must be used solely for personal use by you.
The information provided in the Website or via any other means of transmission from CENTRAL COURT (PRIVATE) LIMITED is not legal advice, but general information. The content contained on the Website or information contained in any other transmission from CENTRAL COURT (PRIVATE) LIMITED is subject to these Terms.
CENTRAL COURT (PRIVATE) LIMITED reserves the right to change or update these Terms at any time. Changes or updates of these Terms will appear on the Website and/or be communicated to Customer and are effective immediately. Use of the Website or receipt of Services after any such changes constitutes your consent to such changes and updates.
Company Secretarial Services Policy
CENTRAL COURT (PRIVATE) LIMITED | COMPANY REG. NO. PV00306670 | SECRETARY LICENSE. No. RCS2000614
Effective from: 2024 August 05
1. Purpose
This Policy outlines the terms, conditions, scope, and responsibilities governing the provision of company secretarial services (“Services”) by CENTRAL COURT (PRIVATE) LIMITED (“the Firm”) to its clients (“the Company” or “Client”). This ensures professional standards, legal compliance, and transparency in delivering statutory and governance-related services.
2. Scope of Services
CENTRAL COURT (PRIVATE) LIMITED shall provide, subject to the prevailing laws and client-specific instructions, the following secretarial services:
Appointment of an experienced Company Secretary (individual or corporate).
Preparation and submission of statutory forms and resolutions (Form 1, Form 20, Form 13, etc.).
Maintenance of statutory registers (Register of Directors, Members, etc.).
Filing of Annual Returns and other compliance documents with the Registrar of Companies.
Preparation of notices, minutes, and resolutions for Board and Shareholder meetings.
Advisory on Companies Act compliance, share issuance, and company governance matters.
Assistance with changes in share structure, directors, company name, and registered address.
Note: Additional services beyond standard compliance may attract additional fees.
3. Annual Secretarial Fee
3.1 Fee Structure
An annual secretarial service fee of LKR 5,000 shall be applicable and payable in full at the time of:
1. Appointment of CENTRAL COURT (PRIVATE) LIMITED as Company Secretary, or
2. Renewal of services upon the lapse of the annual period.
3.2 Invoicing & Payment
Payment must be settled within seven (7) days from the date of invoice. Delay in payment may result in withholding of services, including but not limited to document submissions, resignations, or filings.
4. Minimum Commitment & Termination
4.1 Minimum Term
1. The appointment of CENTRAL COURT (PRIVATE) LIMITED as Company Secretary is valid for a minimum period of one (1) year from the date of appointment.
4.2 Early Termination by Client
If the Client initiates the resignation or replacement of the Company Secretary prior to the completion of the one-year term:
1. The full annual fee of LKR 5,000 shall remain payable, regardless of the time elapsed.
2. The resignation letter and Form 20 (or applicable ROC filing) will be issued only after settlement of all dues.
4.3 Early Resignation by CENTRAL COURT
CENTRAL COURT (PRIVATE) LIMITED reserves the right to resign as Company Secretary upon providing ten (10) working days’ notice, subject to any legal requirements or ethical conflicts. Any prepaid fees in this instance will be proportionally refunded, unless termination arises due to client misconduct or breach.
5. Refund Policy
All secretarial service fees are non-refundable once paid, including cases of early resignation, dissolution of company, or administrative inactivity by the Client.
6. Client Obligations
The Client shall:
1. Provide accurate and timely information necessary for statutory filings.
2. Cooperate in signing documents and attending meetings when required.
3. Notify the Firm of any internal changes that may affect secretarial functions.
4. Comply with applicable laws, including the Companies Act No. 07 of 2007 (Sri Lanka).
7. Limitations of Liability
CENTRAL COURT (PRIVATE) LIMITED shall not be liable for any penalties, legal consequences, or damages arising from:
1. Delays or inaccuracies due to incorrect or withheld information from the Client.
2. Non-cooperation or failure of the Client to provide timely approvals or signatures.
3. Regulatory delays outside the Firm’s control (e.g., Registrar system outages).
8. Confidentiality
All client information, documents, and records will be treated with strict confidentiality and used only for service-related purposes, except where disclosure is required by law.
9. Amendments to Policy
CENTRAL COURT (PRIVATE) LIMITED reserves the right to amend this Policy with prior notice to clients. The latest version shall be published on the official website or issued with invoices.
10. Governing Law
This Policy shall be governed by and construed in accordance with the laws of the Democratic Socialist Republic of Sri Lanka.
11. Working Hours
The Secretarial services of CENTRAL COURT (PRIVATE) LIMITED shall be provided strictly during regular business hours, being Monday to Friday, 9.00 a.m. to 4.00 p.m. (Sri Lanka Standard Time), and only on banking days in Sri Lanka. The Company Secretary shall not be available on Saturdays, Sundays, or official bank/public holidays declared in Sri Lanka. Any requests made outside business hours will be attended to on the next working day.
“Banking Days” shall mean any day on which licensed commercial banks in Sri Lanka are open for business, excluding Saturdays, Sundays, and public/bank holidays declared by the Government of Sri Lanka.
“Business Hours” shall mean the hours between 9.00 a.m. and 4.00 p.m. Sri Lanka Standard Time on Banking Days.
12. Communication Policy
1. All communications must be via official email or written correspondence.
2. Urgent matters outside business hours must be notified in writing and will be handled on the next Banking Day.
3. The Firm is not liable for delays caused by attempts to contact staff outside approved channels.
13. Service Limitation
1. The Firm does not provide legal representation in court.
2. The Firm does not provide tax advice unless separately engaged.
3. The Firm is not responsible for regulatory approvals beyond company law filings (e.g., BOI, CEA, Labour Dept.), unless separately contracted.
Revision No.: 02
Revision Date: 23/08/2024
